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Tips for Successful Project Requirement Elicitation

Saturday, 9 December 2023 | Bedeman, Louise

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Tips for Successful Project Requirement Elicitation – Louise Bedeman – GM:Training @ pm-ideas

Requirement elicitation is the process of gathering, understanding, and documenting the needs and expectations of stakeholders for a project. It is a critical step in any project lifecycle, as it ensures that the project team understands what needs to be delivered to meet the needs of the stakeholders and business.

Successful requirement elicitation is essential for project success. When requirements are not clearly understood and documented, it can lead to scope creep, delays, and cost overruns. In the worst case, it can result in a product or service that does not meet the needs of the users.

It is important to be realistic about what can be achieved during the requirement elicitation process. It is not possible to elicit all the requirements for a complex project in a single meeting. It is often necessary to revisit the requirements throughout the project lifecycle as new information is learned and the project scope changes.

There are several different techniques that can be used for requirement elicitation, and the best approach will vary depending on the specific project and stakeholders involved.

However, there are some general tips that can help to ensure a successful requirement elicitation process:

1. Understand the project context.

Before you can begin eliciting requirements, it is important to have a good understanding of the project context. This includes understanding the project‘s goals, objectives, constraints, and assumptions. It is also important to understand the needs of the stakeholders and how the project will impact them.

2. Choose the right elicitation technique or techniques.

There are a variety of elicitation techniques that can be used, depending on the project context and the stakeholders involved. Some common techniques include interviews, workshops, surveys, and focus groups. It is important to choose the techniques that will be most effective in eliciting the requirements from the stakeholders.

No single elicitation technique is perfect for every situation. Use a variety of elicitation techniques. By using a variety of techniques, you can get a more complete and accurate picture of the requirements.

3. Involve the right stakeholders. 

It is important to involve the right stakeholders in the requirement elicitation process. This includes stakeholders who will be using the product or service, as well as stakeholders who will be involved in developing, testing, and maintaining the product or service.

Be empathetic, try to understand the stakeholders‘ needs and motivations.

4. Ask the right questions. 

When eliciting requirements, it is important to ask the right questions. Open-ended questions are a good way to get stakeholders talking and to identify their needs and expectations. However, it is also important to ask follow-up questions to clarify and prioritize the requirements. Be objective, avoid making assumptions or leading the stakeholders in any way.

Be thorough, make sure to gather all the relevant information from all of the stakeholders.

5. Be an active listener.

When eliciting requirements, it is important to be an active listener. This means paying attention to what the stakeholders are saying, asking clarifying questions, and summarizing what you have heard to ensure that you understand their needs.

6. Document the requirements clearly and consistently.

Once you have elicited the requirements, it is important to document them clearly and consistently. This will help to ensure that all the stakeholders understand the requirements and that they can be used to guide the project team.

Be collaborative, working with the stakeholders to develop and refine the requirements.

Document the requirements in a way that is easy to read and understand and organise it in a logical way.

7. Review and validate the requirements.

Once the requirements are documented, it is important to review and validate them with the stakeholders. This will help to ensure that the requirements are complete, accurate, and consistent.

8. Use a requirements management tool. 

A requirements management tool can help you to organize and manage the requirements throughout the project lifecycle. This can help to ensure that the requirements are complete, accurate, and traceable.


By following these tips, you can help to ensure that your project requirements are gathered and documented effectively. This will lay the foundation for a successful project. It will help to ensure that your project meets the needs of the stakeholders and that it is delivered on time and within budget.







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